NEW TO ONA

New to Ona Guide

New to Ona

How Ona works

Author surveys quickly and easily in Excel and upload them to Ona. Then, easily collect data for your survey on your Android device or web browser. A data connection is not needed when collecting data. Visualize your data as it comes in and gain insight with our powerful analytic tools.



Signing up

To use Ona you need to create an account. Start by clicking Join Ona and registering for an account. Choose a username for your account, enter your full name, email address and password, and . Finally, click the Create my account button.

Logging in

After creating your Ona account, you will automatically be logged in to your account. You will be required to sign in on subsequent visits to ona.io. Click on the Sign In button at the upper right corner of the page. Enter your account username or email address and password to log in.

Projects

Create a project and upload forms and data related to the project.

The project contains all of the forms and data related to the project and information to aid understanding for new collaborators on the project, such as project description, category and location. Projects are where you set permissions for sharing and form submissions. Every form and all of the data in the project inherits the same settings as the project. Therefore, related forms should go into a single project for easy access and collaboration.

Sharing projects

Set sharing and form submissions permissions for the project. The project can be made Public or Private, a Public Project is accessible to anyone on the internet with the project link while a Private Project is only accessible to Ona users to whom the project has been shared with.

Project permissions

Add project collaborators, type the username of the collaborator to invite them to view or contribute to a project. Then, give them permissions that will grant them access to the project. A collaborator can have Can View (Read Only), Can view and Download, Can Submit, and Can Edit permissions. An individual project will only have one Admin (project owner) while an organization project can have more than one Admin. Read more on project permissions here.

Form design

Author surveys in Excel XLSForms. Ona will automatically convert your Excel survey into a format that works for both mobile and web based data collection.

To learn how to author your forms in Excel, please visit http://xlsform.org/.

Adding forms to Projects

Upload your finished XLSForm to a Project in your Ona account to make it available for download and data collection. Read more the various was of uploading forms here.

Collecting data

Gather data via a smartphone using Open Data Kit (ODK) Collect, Ona Collect or via built-in webforms. Manage all your collected data securely in one spot under a project on your Ona dashboard.

Webform vs. mobile

Ona allows collection of data in two various ways which include Enketo Smart Paper, also known as Web forms, Ona Collect and ODK Collect. The options are complementary and it is recommended to decide on a survey-to-survey basis which is the most suitable tool. Read more on the tools here

Using Enketo

Enketo is a web based data collection client that allows for offline data collection through a web browser on any device.

Obtain the Enketo form url from Submit data section on the form’s Overview page and paste it on any modern web browser.

Using Ona and ODK Collect

Ona Collect is a tweaked version of ODK Collect created especially for Ona users that can be downloaded from Google Playstore. Simply sign in to Ona Collect with your Ona credentials to access your forms.

Ona was designed to work with ODK Collect a proven mobile data collection tool developed by University of Washington.

ODK Collect is a free and open source Android application that makes it easy to collect surveys offline. It is a trusted tool used in thousand’s of data collection projects worldwide.

From Google Play Store in your Android device, search and download the latest version of ODK Collect.

Then configure ODK for Ona. The Url https://odk.ona.io must be given to ODK Collect before you get forms from and submit data to Ona. In ODK Collect’s Main Menu, press the Menu button. Select General Settings, then Configure platform settings. Enter the above url as the server. Then enter, your Ona login details.

Read more in our comprehensive guide on setting up ODK Collect to help you configure your Android smartphone for data collection.

Analyzing data

Visualize and share your data as it’s collected via online-maps, photo galleries, or export in different formats for more advanced analysis. Easily switch between data exports, map, table, photos and chart views.

Table view

View submitted data directly in your browser.

Map view

If your form contains, a GPS point the data will automatically show up in the map view as points. Click on any point to see all the data (including photos) associated with that point.

Easily view the distribution of responses by question type filtered with different color dots.

Summary charts

Easily view and create summary bar charts.

Filtered datasets

Create a subset of your data with certain conditions and share the filtered dataset with users. Read more on filtered datasets How do filterd datasets work?.

Data Exports

Export your data in various formats under the Export data section on the form’s Overview page.