• Create a PDF/Print Out of a Filled/Unfilled Form

    While digital data collection eliminated the need for paper versions of the form, sometimes users want a paper version or a single soft-copy of a filled or unfilled form for their records or to share with others. Enketo webforms allow users to generate these paper or soft-copy versions of their…

  • Upgrading an Account

      Upgrading an account means moving to a plan with a higher usage limit. For example, you might want to upgrade your account from the Free plan to a paid plan. Before upgrading your account, you will want to create an account first. To upgrade your account: Click on the…

  • Media files metadata field

    When a submission containing media files is uploaded to the server, it’s not easy to tell if the media files were uploaded successfully. Some examples in which a media file might fail to be uploaded to the server include: The media file is deleted from the device before data is…

  • How to: Collaborate with teams

    Working in teams is made easy by allowing you to assign relevant access levels to your organization, projects and forms. This allows admins the ability to control users’ access, who can be collaborators in multiple organizations and projects, ensuring users only have access to necessary functions, and no more, to…

  • How to: Merge Datasets

    This feature allows users collecting similar data in multiple contexts, regions or countries to combine these datasets into one. By merging these datasets, it will inherit some features of a form, meaning you can view the data in the Table view and create graphs in the Chart view. Before merging…

  • SimPrints Integration with ODK Collect

    Introduction to Simprints SimPrints is hardware and software used to collect fingerprint biometric data which integrates with mobile data collection tools like ODK Collect. SimPrints will collect fingerprints and associate it with a Globally Unique Identifier (GUID). It can be used for enrolment, verification, and identification. In enrolment, a person’s…

  • Guide: Troubleshooting common error messages

    Error when uploading XLSForms “Form with this id or SMS-keyword already exists” – Uploading a form to a project that has another form with same form-ID. Ensure the form-ids in your account are unique. “The survey sheet must have on the first row name and type columns” – Misspelling a…

  • How to: Edit an Existing Form

    Once a form is saved on the form builder and the window is closed, you can edit an existing form by clicking on the drop-down menu next to the form as shown below and selecting Edit form. (Please note that this option is only available for forms created using the…

  • Guide: Cascading Select Questions

    Cascading select questions are questions whose choices depend on the answers from previous questions. Cascading select questions help filter only relevant choices by simplifying the number of choices available to the respondent. This feature is commonly utilized for determining a respondent’s location, where the subsequent locations are filtered based on…

  • How to: Add Metadata Questions

    These are optional advanced features that can be added in the survey. Click the metadata settings icon at the beginning of the form as shown. Select the data you would like collected during data collection.The metadata questions have been preset on the form builder as shown below, select one or…

  • Guide: Advanced Question Options

    Adding Calculate Questions Some forms might need advanced calculations. This can be done by selecting the calculate question type when adding the question. Referencing another question to write the calculate expression might be needed. If this is the case, ensure the referenced question has a fixed name on the Settings…

  • Glossary: Form Builder Form ID

    Form ID refers to the unique ID string that helps users to identify a form in Ona. Forms created using the form builder will have a random form-id generated to avoid having duplicate forms. You can access the form-id by viewing it on the Setting page in the selected Form…

  • How to: Add Form Settings

    Form Layout In Enketo webforms, you can customize how your form is displayed. In addition to the default theme, there are two alternative themes that can be used and combined: Multiple Pages and Grid Theme. To define the theme or layout for your form, select the Layout option as shown…

  • How to: Add Group Question Settings

    These settings allow you to customize the group will function in your form. Select the setings option on the right as shown below. (Optional) Rename the group name to have a unique_id. Only letters, numbers and underscores are allowed (separate the words using underscores, spaces are not allowed). Select the…

  • How to: Group Questions and Repeat Groups

    This is a way to group related questions. Click on all the questions (highlighted in blue) you would like to group and select the group button as shown below. When using a Windows machine, press control while selecting the questions and command when using a Mac machine. Rename the group…

  • How to: Add Skip Logic and Validation Criteria

    Question Settings You can add advanced settings for each question by selecting the Settings button as shown. 1. Question Options Question options have the following features: Data Column Name – This specifies the unique variable name for the entry. When creating a form, ensure that two entries do not have…

  • How to: Save a form

    Saving a Form Select the Save option on the form builder, as shown, to upload the form to Ona. The form will be saved using the title provided. A message will be displayed to indicate that the form has been successfully updated and published to Ona. Refresh the page to…

  • How to: Move and duplicate a Question

    To move a question drag and drop to move a question and place it where you prefer. Duplicating a Question If you want use the same question again, you can select the duplicate icon as shown below.

  • How to: Delete a Question

    Delete a question by clicking on the trash can icon as shown. A pop-up window will appear to confirm that the question will be permanently deleted. Please note that this action cannot be undone.

  • How to: Preview a Form

    Preview your form anytime by selecting the preview icon as shown below. A pop window will appear showing a snapshot of how the form will be displayed on Enketo. You can validate the form to see if there are any errors as seen below.

  • How to: Add a question in Form builder

    Adding a Question Add questions in your form by clicking on the ‘+’ sign that is below every text box. Once you have typed in the question, click on the Add question button as shown below. A list of question types will be displayed. Select the option that’s applicable to…

  • How to: Creating a Form

    Open the project in which the form is to be published, then click on Form builder as shown below: A new window will appear to create a new form. Start with entering the form’s title on the Enter form name tab, for example, Test Form.

  • How to: Add a Tableau connector

    Tableau is an interactive data visualization software that helps in the easy visualization of data and creation of beautiful dashboards. Ona has integrated this as an App to enable you visualize data collected on Ona. You can easily connect form submission data on Ona to Tableau and update the data…

  • Guide: Data Management

    Submitted data can be viewed by loading the form on Ona. Overview Page This is the first page of the form. The Overview page gives a general summary of your data. There are several smaller sections within the Overview page. The Activity log depicts the number of records submitted to…